Best Free Project Management Software in 2023

by Harvey Wade

You want to stop being sloppy and manage your projects well. Simple mistakes can cause you to incur losses. You may think that the cost is insignificant but what happens when they add up? The time that you spend beating around the bush also translates to wasted money. After all, time is money.

Why a Need for Best Project Management Software in 2023

Managing a project for any purposes is a lot easier by using the supportive software. There are numerous software to help the users in finishing their project. Users usually consider two essential things while choosing the right software: good & free ones.

It is no news that project management software has made businesses more productive and keep them afloat. You are given the opportunity to track your tasks and compare to know exactly how well you are doing.

Something we love about these software is that you don’t have to break the bank to get the value bomb. There are a lot of free software available to you.

Comparison Tables of Free Best Project Management Software

Many small and large businesses are using project management software because...why not? You should not be left behind. That’s why we have compiled a list for you.








Free Plan- $0

Pro - $8.25

Business- $20.75

- Unlimited tasks and kanban boards.

- Allows integrations.

- Easy to use.

- Some important features like automation are not free.



Free Plan- $0

Unlimited- $9



Huge discount (up to 45%) when paying annually.

- Small storage

- No integrations with cloud storages like Dropbox or Google Drive.



Free Plan- $0

Smart Office-$11.95



Awesome customer service.

You have to upgrade if you need anything more than task management.



Free Plan- $0

Plus- $12

Pro- $24

Enterprise- Ask for quote

You have access to templates that were pre-built.

It does not have some important features that other spreadsheets have.



Free Plan- $0



Freelancer- $4.99



Enterprise- $16.99

Unlimited storage for free plan

If you want more than just basic task management you have to upgrade.

Detailed Analysis of Best Project Management Software for Free in 2023

In order to manage a project well, you need various kinds of software which support different features. These days, the numbers of software which can be used for project management are countless.

Each of them has its cons and pros. The following list provides you with a list of programs and websites which is free and is considered to be the best software among the others. Check this out!



Instead of planning with post-it notes, MeisterTask uses Kanban boards. It makes everything a tad more practical. We love the way it introduced a new approach to Kanban boards. You are able to see your notes, comments, due dates and so much more in one place. It is cloud based, goes with your workflow and very flexible. You can install the software to your Windows or Mac Operating System.

Every idea or project needs to be brainstormed. MeisterTask has mind maps to help you do just that. The MindMeister is a brilliant feature. All you need to do is a drag and drop to turn ideas from various team members into tasks. Talk about efficiency.

What to Expect on the Free Plan

  • Allows unlimited tasks, projects, users and project members.

  • User-friendly interface.

  • Two integrations (Zendesk or Slack).

  • Comments, checklists, tags, time tracking, task tracking.

  • Can share attachments and files up to 20MB.


Free Plan

MeisterTask basic plan is free and you get to enjoy all the features that are listed above.

Premium Plan

If you decide to upgrade to the Pro Plan. You would have a $8.25 commitment to pay every month for one user.

The Business Plan goes for $20.75.

With the premium plans you get all that is in the free plan plus these:

  • Unlimited integrations

  • Can share attachments and files up to 200MB.

  • Task archive that you can search from at a later time.



ClickUp prides itself as the “Productivity Software”. It is indeed one of the project management software that are rated very highly. The features that ClickUp offers for free are being paid for on other platforms. What other reason do you need to start using it yourself?

It is a free tool focusing on project management and collaboration. It suits any projects of different sizes. It has more than 50 features which can help you in managing a group project. For the free version, it provides a 100 MB storage.

Besides, it allows you to manage projects in an unlimited number from a browser and mobile application. It has a customizable workflow, comment on assignment, and time tracking features.

However, the software also meets some lacks as it is considered to be a bit complex by its users. To add up, the way how we communicate using the feature provided is really limited.

It is good to note that ClickUp is also a cloud-based project management tool. Our favourite feature from ClickUp is that it helps various businesses plan and set goals and objectives that they can always go back to whenever they hit a milestone to help them stay focused. Awesome right? It also provides project spaces to organise and perform tasks.

Instead of a dashboard, ClickUp uses something called Portfolio. It shows a detailed overview of your work.

What to Expect on the Free Plan

  • Unlimited workspaces, users and tasks.

  • Has a 100MB file storage

  • Support 24/7

  • Gives customized views

People tend to work differently. This software helps all team members to decide how they wish to work and the way it should be displayed to them. All you have to do is play around with the settings until you find what is suitable for you

  • Can add custom fields

The default fields that are available may not suit all your needs so you are given the opportunity to add more. You can add more fields for budget, contact information, comments, notes and so much more. The possibilities are endless.

  • You are able to set goals so that your team can follow accordingly. You can also track their progress.

  • By just dragging and dropping you can reassign or move tasks to other people or teams.

  • You can put an idea up for deliberation by having your team comment on it.

  • Collaboration tools to help your team work better


Free plan is most definitely free of any kind of charge.

Premium Plans

There are various paid plans to choose from.

  • The unlimited plan goes for $9 per month for one user.

  • The business plan goes for $19 per month per user.

  • The enterprise plan goes for $29 per month per user.

If you decide to subscribe on an annual basis you get a discount.



Paymo is another awesome project management software. It also has a time tracker. The free plan is enough for project management freelancers and virtual assistants to prioritize tasks, plan and track the work of all their clients.

Paymo is a cloud-based tool which can be used to manage your projects from the beginning until they are complete. It allows the users to divide the job into some tasks and give the tasks to the people required. Many people are pro with this software as it has a visualization of the projects’ progress.

Then, it also offers a work reports which can be shared with anyone. In relation to the lacks, it seems that it gets nothing, except for the free version which is somehow limited in features. They are able to add clients together with their projects. Later on, they can also add tasks to those projects. Like other project management tools, you are also able to set priorities, due dates, add descriptions, attachments and files.

There are also different ways to view your projects. You have two options. It is either you view them as lists or in kanban boards. Another thing we love is the Paymo’s filter feature. It helps you sort through your various tasks based on filters such as due dates, status, priorities etc.

To start tracking time for a particular task, all you have to do is select the start button and continue with your work. When you need to stop, click to stop the timer and your time is logged into the timesheet for that task, project or client.

What to Expect on the Free Plan

  • Gives access to one user.

  • Unlimited tasks

  • Unlimited kanban boards.

  • Support from community.

  • Tracks time

  • 1GB storage available.


Free pan

Premium Plan

Pay $11.95 per month per user for the Small office Plan.

Pay $18.95 per month per user for the Business Plan.

With the paid plans you get:

  • Priority support

  • Extra storage

  • Free trainings

  • Time and project tracking

  • Project planning

  • Resource management



Airtable is a nice looking tabular database as the name implies. It is more like a combination of the awesome features of both Google Sheets and Microsoft Excel. It is a spreadsheet that assists you with reference lists and tracking inventories. It could also act as a bootstrap CRM.

Data organization is the main focus of this software. It is similar to Microsoft Excel as it has a spreadsheet for the data organization. Airtable is praised for its flexibility and simplicity.

It provides numerous templates yet it also allows the users to create their own templates. Besides, it is great for both individual projects and group projects. However, Airtable gets some lacks. Even though it has a spreadsheet, it doesn’t allow the users to have a full control of each cell. Also, the formulas are not as complete as the ones in Excel.

If you are conversant with the workbook feature of Excel, Airtable has a similar feature. Here it is called base. The bases on Airtable can be saved to enable you pull it up for use at anytime.

Airtable is one of the very user-friendly databases available today. It does not need complex languages such as SQL to function. Though it looks like a mere spreadsheet, you have the opportunity to link various records, and reference files or attachments.

Using spreadsheets for project management may not be the best but if you loved using Excel as a project management tool you should give Airtable a try.

What to Expect on the Free Plan

  • Ability to comment.

  • Access to schedule views.

  • 2GB free storage.

  • Two weeks history.


Free plan

Premium plan

  • The Plus Plan goes for$12 dollars a month per user

  • The Pro Plan goes for $24 dollars a month per user

  • To purchase the enterprise plan you have to contact Airtable for a quote.

There are also discounts if you subscribe on an annual basis.



Another cloud-based tool for project management in thisbest free project management software 2023 list is FreedCamp. It is a tool which allows the users to manage a project individually or in groups. It offers some features which make many people are pros with this software. It has a calendar feature which simplifies how your project looks like and it can be synced with Google Calendar.

Other beneficial features in FreedCamp includes CRM, team wikis, data backup, project template, time tracking, message board, and many more. However, FreedCamp also meets some lacks. For example, it doesn’t have ‘in progress’ mark for the task. There are only open or closed marks. In addition, if you prefer to have a desktop notification, you probably will be disappointed since it doesn’t have any.

With Freedcamp, you have the opportunity to pick different views. You can either choose to view it in form of kanban boards, lists, or Gnatt charts. It also allows you to perform tasks in private or with your teammates via social communication. There is a white labelling feature for client spaces as well as CRM and invoicing. Freedcamp is a software that goes beyond project management only. You can use it for various business functions. It is also a very cheap option. This would be awesome for sole proprietors and small business owners.

With the paid plans you get:

  • Time tracking

  • Password manager

  • Tasks and subtasks

  • Personal project management.

  • Discussion boards


Free plan

Premium Plan

  • The Minimalist plan goes for $2.45 for a user per month.

  • The Freelancer Plan goes for $4.99 for a user per month.

  • The Business Plan goes for $8.99 for a user per month.

  • The Enterprise Plan goes for $16.99 for a user per month.

There are also discounts available if you pay annually.

Some other Good Free Project Management Software You Also Should Try



To start with, there is Asana in the first place. Asana is a tool for managing project and task. Its main features lay on the team collaboration and communication. It is hyped by many people because it is really responsive and fast.

It supports fifteen members in maximum for the free version. Then, it gets a lot of features such as multiple workspaces, track tasks and followers, Email Bridge, task list and focus mode, task dependencies, and many more. In addition, the software can be used in a browser and a mobile application. Related to the cons, it almost gets no lacks.



Listing what you need to do in a project is important. That’s why you need Todoist in thisbest free project management software 2023. Todoist is an application focused on list-to-do features. This application varies from free to premium package.

It is cloud-based software which means that your data will be synced automatically to your device. One of the features adored by its users is the ability to filter the tasks based on due dates, priority, and assignee.

Then, it has some ways to notify you about your lists such as through email and SMS notification. However, some important features are limited to the premium version, for example, location-based reminders.



Then, there is TeamWeek. It is a tool which covers features for project management, scheduling, and planning a team. It has a 30 days free trial and a paid version. This web-based software almost gets no lacks as many users give it much positive response.



Avaza is the next one. Avaza is software which can be used for collaboration and project management. It provides a lot of features including timesheet, expense management, invoicing, quoting, and many more. This software suits numerous jobs such as freelancer, consultants, or even an organization.

This software works well, but it happens to get a contra from some users. The free version of this software gets limited features. For example, it only allows ten customers at maximum.

Then, it only provides 10 MB of storage and five active projects. In order to get higher storage and active projects, you have to move to the paid version which comes with a startup, basic, and business level.



Next, let’s move to Trello. Trello is a tool which focuses on management features. Some are pros with this software because it’s free and is easy to add more members to the board. To add up, users can set the board in the public.

However, some users also find lacks on Trello. First, there is no calendar and a bar chart. Second, email integration and labels are limited in number. In addition, there are limited tasks or cards which are only for one project.



The last one is MesiterTask. It also focuses on management and collaboration features. Some people are pros with this software as it is a ‘freemium’ tool. It means that this tool has a free and paid version. It is also simple in form and is easy to be used. However, it can’t arrange tasks based on date. But overall, this tool is still worth it.

Which is The Best Free Project Management Software 2023

  • Airtable
  • Wrike
  • Waffle
  • Redmine
  • Teamwork Projects
  • Redbooth
  • Asana
  • TeamGantt
  • Paymo
  • ClickUp
  • Avaza
  • Zenkit
  • MeisterTask
  • Targetprocess
  • Podio
  • RationalPlan
  • ProjectLibre
  • onepoint Projects
  • Freedcamp
  • Daylite
  • ZenHub

Conclusion of Best Project Management Software for Free

In conclusion, these project management software all have their pros and cons. However, there is no doubt that every business in this day an age needs a project management tool of some sort. We hope that with this article on the best free tools for project management you are on your way to test them or start using one of them soon enough.

About Harvey Wade

Harvey's journey as a mobile phone blogger began several years ago when he recognized the growing impact of smartphones on people's lives. Fascinated by the transformative power of these devices, he immersed himself in the industry, devouring every piece of information he could find. His deep knowledge and genuine enthusiasm for mobile technology soon caught the attention of readers and fellow tech enthusiasts.

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